Inventory management for distributors that already outgrew the first warehouse
When purchasing, receiving, transfers, and shipping spread across more than one location, the problem stops being counting boxes. Loribase connects stock, reservations, in-transit quantities, and cost inside a distributed operation that still stays simple to control.
Inventory · Multi-Warehouse
3 warehouses monitored
SP Warehouse
R$ 32k
RJ Warehouse
R$ 18k
MG Warehouse
R$ 8k
Coconut Oil 5kg
SP
45 units
RJ
20 units
MG
8 units
500ml Packaging
SP
320 units
RJ
180 units
MG
0 units
Caustic Soda
SP
8 kg
RJ
12 kg
MG
4 kg
For Distribution
The second site is where spreadsheets stop holding up
Distribution gets truly hard when the operation no longer fits in a single building. The second warehouse, the second receiving flow, or the first serious transfer routine is enough to turn an apparently simple stock process into a daily source of doubt.
The problem is not just technical visibility. It is coordination. Purchasing needs to know what is arriving, sales needs to see what can still be promised, shipping depends on the right stock per location, and management needs to trust that outbound cost reflects what actually came in.
With spreadsheets, every team builds its own version of reality. Transfers become disconnected entries, reservations stay implicit, in-transit stock disappears from the radar, and every discrepancy demands a manual reconstruction across messages, files, and memory.
Loribase enters exactly at that point. It connects purchasing, receiving, reservations, transfers, and shipping in the same operating history so the distributor can grow without losing clarity at every new location.
Features
What Loribase delivers for distributors
Purchase order management
Create purchase orders for each supplier. Track expected arrival, partial receipts, and final fulfillment independently. Each receipt creates an inventory lot with the exact unit cost. No estimation required.
Real-time stock visibility per location
Each warehouse, distribution center, or transit point has its own independent inventory. You see what is available, what is reserved, and what is incoming at every location simultaneously, and as a consolidated total.
In-transit stock tracking
When stock moves between locations, from a main warehouse to a distribution point, or from a supplier to storage, Loribase records an in-transit state. The stock is never double-counted or lost between systems.
Available vs. committed visibility
Loribase distinguishes between physical stock, reserved stock (committed to outbound orders), and available stock (can still be committed). You always know the real number you can sell, not the total quantity on hand.
FIFO costing per lot
As items move out to customers, Loribase applies FIFO automatically, allocating cost from the oldest available lots first. Every unit that leaves your warehouse carries an accurate cost, not an estimate.
Full audit trail per movement
Every stock event, whether receipt, reservation, outbound shipment, transfer, or return, is recorded as an immutable event. The complete history is always available for internal audits, customer disputes, or supplier reconciliation.
How It Works
How distribution inventory flows through Loribase
Receive from suppliers with lot tracking
Create a purchase order. When goods arrive, register the receipt event. Each line item creates a new inventory lot with the unit cost from the purchase order. Multiple partial receipts against the same PO are tracked independently and reconciled automatically.
Reserve stock for outbound orders
When a customer order is confirmed, the required quantity is immediately reserved. The reservation reduces available stock without reducing physical stock, preventing the same units from being committed to two orders simultaneously.
Ship and record consumption
When goods ship, the reservation converts to consumption. The specific lots that were shipped are recorded with their quantities. FIFO cost is applied automatically. The event is permanent and timestamped.
Audit and reconcile
At any point, query the full event history for any item, lot, or location. Reconcile with supplier invoices. Identify discrepancies before they grow. Generate stock reports by location for financial reporting or cycle count verification.
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