How to prevent stock discrepancies before they turn into operational losses

Replace quantity fields with event recording

Stock quantities in Loribase are never directly editable. Every quantity in the system is the calculated sum of all events: receipts, consumptions, transfers, adjustments. There is no "field" to accidentally change. The quantity is always derived from what actually happened.

Make every movement an explicit event

Every stock movement requires an explicit action: record a purchase receipt, create a production batch, initiate a transfer. Movements cannot happen implicitly. If material moved but was not recorded, the system quantity will diverge, and that divergence is immediately visible.

Attribute every event to a user and timestamp

Every event in Loribase carries the identity of the user who recorded it and the exact time it was recorded. Not timestamps that can be edited after the fact, but server-side timestamps set at the moment of recording. Accountability is structural, not optional.

Track lots individually, not as averages

Each purchase receipt creates a separate lot with its own purchase price. Consumption events record which lot was used. This lot-level tracking makes discrepancy investigation possible: you can trace any specific quantity to its source.

Make the audit trail permanent and immutable

Events in Loribase cannot be deleted or backdated. If an error was made, a corrective event is recorded; the original event remains. The complete history is always available for investigation, audit, or reconciliation.