Inventory control for e-commerce without promising what you cannot deliver
In e-commerce, the wrong stock number turns into cancellations, delays, and lost trust. Loribase separates physical, reserved, available, and incoming inventory so your operation can sell safely in every channel.
Orders · Reservations
Commitments already deducted from sellable stock
Direct store
WEB-1938
Lavender Soap 200g
Marketplace
MKT-771
Moisturizing Cream 150ml
B2B
B2B-408
Body Oil 30ml
Available
214 units
Reserved
76 units
In transit
140 units
For E-commerce
In e-commerce, stock problems start when the system promises more than operations can deliver
The most visible pain in e-commerce is overselling, but the real problem is broader: the commercial side promises based on a fragile number, fulfillment discovers the gap too late, and the customer is the first one to notice your control failed.
This gets worse as the operation grows across channels. Your store, marketplace, wholesale portal, physical point of sale, or multiple fulfillment centers start competing for the same stock. Without immediate reservation and clear availability, every new channel increases the risk of promising the same unit twice.
On the replenishment side, spreadsheets also delay decisions. You know you bought stock, but not exactly what is still incoming, what already arrived, what came in partial, or what each shipment truly cost. Inventory stops being just a number. It becomes operating coordination.
Loribase was designed for that scenario. It turns inventory into a reliable commitment system between selling, replenishment, and shipping so your operation can grow without selling trust it cannot deliver.
Features
What Loribase delivers for e-commerce operations
Real available stock (not just total)
Loribase separates physical stock from reserved stock. The number you can sell, and publish to your store, is the available quantity: physical minus reserved. No more overselling because two orders hit simultaneously.
Automatic stock reservation on order confirmation
The moment an order is confirmed, the required quantity is reserved. Other orders cannot touch that stock. The reservation is instant. No delay, no race condition, no risk of committing the same unit twice.
Purchase order tracking from suppliers
Create purchase orders for each supplier. Track expected delivery dates, partial receipts, and invoice reconciliation. Incoming stock is visible before it arrives, so you can promise availability before the shipment lands.
Multi-location inventory for fulfillment
If you fulfill from multiple warehouses or fulfillment centers, each location has independent inventory. Orders can be allocated to the correct location. Transfers between locations are tracked with full documentation.
Returns handled as inventory events
A returned item is not just a refund; it is an inventory event. Loribase records returns with the original lot identity, condition notes, and re-entry status. Returned stock is not automatically available until explicitly released.
Complete audit trail for every SKU
Every stock movement, whether receipt, reservation, fulfillment, transfer, or return, is recorded as an immutable event. The audit trail tells you exactly what happened to every unit of every SKU, when, and why.
How It Works
How e-commerce inventory flows through Loribase
Stock enters from supplier purchase orders
Create a PO for each supplier shipment. When goods arrive, register the receipt. Each SKU gets a new inventory lot with the exact purchase cost. Available stock updates immediately, visible to your store.
Order confirmed: stock reserved instantly
A customer order comes in. Loribase reserves the required quantity for each SKU. The reservation happens before picking, before shipping, at the moment of confirmation. Available stock for new orders reflects the reservation immediately.
Pick, pack, and ship: inventory consumed
When you ship the order, the reservation converts to fulfillment. The specific lots that were picked are consumed. The FIFO cost of the fulfilled items is recorded permanently. Inventory is accurate at the unit level.
Returns re-enter with controlled status
A returned item enters a "received, pending inspection" state, not automatically available. After inspection, you decide: re-enter to available stock, quarantine, or write off. Every step is recorded.
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